Register a death

When a person dies, you report their death to the municipality in which it occurred. The municipality registers the death of this person with the Registry Office and the Personal Records Database (BRP). If the deceased person was not a resident of The Hague, the information will be forwarded to the municipality where he or she was living.

The municipality will draw up 2 documents and will give these to you:

  • a document in which it gives permission for the funeral: either the ‘verlof tot begraven’ (‘authorisation for burial’) or the ‘verlof tot cremeren’ (‘authorisation for cremation’). Did the deceased indicate that he or she wanted to donate his body to science? Then you will get a document with the ‘verlof tot ontleding’ (authorisation for dissection').
  • a copy of the death certificate

As of 1 January 2020 the municipality will have an Overlijdensloket. The counter is the central point for next of kin and undertakers who would like to report a death in person. The Overlijdensloket is located in City Hall Spui. You can make an appointment by contacting the municipality or by sending an email to overlijdensloket@denhaag.nl.

    Who can report a death?

    Undertakers and the next of kin may report a death.

    Required to register a death

    Take the following documents to the appointment:

    If the person died a natural death also take:

    • certificate of death by natural causes (by a forensic expert)

    If the person died an unnatural death also take:

    • certificate of death by unnatural causes (by a forensic expert)
    • statement of no objection to the funeral or cremation (by the Public Prosecutor)

    Extra documents are required if:

    • someone wants to be buried or cremated outside of the Netherlands: a casket declaration with a medical statement
    • someone wants to be buried or cremated within 36 hours or after 6 working days: a request with a statement of no objection from the GGD, within 36 hours together with a statement by the Public Prosecutor
    • someone wants to give his body to science: a testament
    • the deceased is not registered in the Netherlands or the citizen service number (BSN) is not known: a valid form of identification for the deceased
    • the date of death is not known (discovery of the body): an official police report

    Notification by undertakers

    Undertakers may report a death in 2 ways: online and by appointment at the Overlijdensloket in City Hall Spui.

    Online

    Are you reporting a death online? Then the municipality needs the original doctor’s statement and any other original documents. You can drop them off or send them by post. You pay the fees when you make the report online. You will receive the authorisation, the copy of the death certificate and any other documents by email the same (or the next) working day. You will receive the original documents by post.

    Step 1:

    Apply for eHerkenning. You need eHerkenning with assurance level 3 (EH3) or higher.

    Step 2:

    • You can use your user name and password for eHerkenning to report a death. Use the ‘Kennisgeving Overlijden’ (‘notification of death’) form.

      Report a death (for undertakers, in Dutch)

      • You may submit a maximum of 5 death notifications per form. You may of course complete and submit multiple forms.
      • You will receive an email confirmation of your notification.
      • You send the original documents on a weekly basis to:

      Gemeente Den Haag
      Unit Beheer & Verstrekkingen
      Postbus 12620
      2500 DL Den Haag

      In person

      You can report the death in person at the Overlijdensloket in City Hall Spui. You can make an appointment to do this: send an email to overlijdensloket@denhaag.nl or contact the municipality.

      Notification by next of kin

      Next of kin can report a death in person at the Overlijdensloket in City Hall Spui. You can make an appointment to do this: send an email to overlijdensloket@denhaag.nl or contact the municipality.

              Fees

              • Copy of the death certificate: € 13.80
              • Authorisation for burial or cremation: free
              • Authorisation to expedite or postpone funeral: € 87.15
              • Laissez-passer: € 10.25

              Fees 2020

                You can only use a bank card at the Overlijdensloket.

                Good to know