Register a foreign certificate

Do you have a foreign certificate? This certificate is official proof of a birth, marriage, partnership or death. You can register your foreign certificate at the Municipality of The Hague. You will then get a Dutch certificate.

A Dutch certificate makes it easier for you to arrange certain matters. Such as requesting a copy or (international) extract.  

Who is it for?

Everybody with Dutch citizenship (and status holders) with a foreign certificate can make a request at the Municipality of The Hague. This includes Dutch citizens who live abroad. (Adoptive) parents, (adopted) children, spouses and registered partners, grandchildren, brothers and sisters can also make a request at the municipality.

How does it work?

  • Sometimes you first need to register the foreign certificate in the Personal Records Database (BRP) in your place of residence. You are required to do this if you or the person to whom the document pertains was living in the Netherlands but gave birth, got married or entered into a registered partnership, or died abroad.
  • Submit a request to have your certificate registered using the online form. You can also register several certificates at the same time.
  • You will get a confirmation email with a reference number (LTK-nummer).
  • Is your request complete? Then the municipality will ask you to send in the official documents (copies will not be accepted).
  • Is your request incomplete or have you not sent in all of the documents? Then the municipality will not be able to process your request.
  • Has the municipality approved and registered your documents? Then the municipality will notify you of this.
  • You will get back the original documents. The municipality will return them by registered post. You will receive an invoice for the postal charges.

Have the documents you submitted been forged, falsified or obtained through fraud? The municipality will not register them and will not return them to you. The municipality will report this to the police.

Conditions

  • The person to whom the document pertains must have Dutch citizenship (or must have had it in the past). Or have asylum status in the Netherlands.
  • The foreign certificate must be drawn up and issued by a competent authority (an organisation which has the power to perform this function).
  • You need to have certain certificates legalised (made official with a signature and stamp). Look at netherlandsandyou.nl.
  • The certificate must be written in Dutch, English, French or German. For other languages a certified translation is required. The translation is done by somebody who is allowed to translate official documents. Use a multilingual standard form for a certificate from the European Union (EU). Request this form from the authority which issued you the certificate.

Needed for your request

  • The foreign certificate which you want to have registered. If it is necessary, legalised and translated.
  • A copy of a Dutch identity card or a Dutch passport, or a Dutch nationality certificate for the person to whom the document pertains.
  • In the case of asylum status: a copy of a valid Dutch residence permit.
  • A copy of the passport or identity document for the person who is making the request.

The documents you send in may be more than 6 months old.

Belangrijke informatie:

Make a safe copy of your identity document with your mobile telephone or tablet using the KopieID app. Read more on the website of the Dutch government (in Dutch).

Additional documents

In the following cases you have to send additional documents. Click on the subjects to see what you need.

    • If the parents were married or registered partners at the time of birth: A copy of the marriage certificate or certificate of registered partnership. If this is a Dutch certificate, you do not need to send it.
    • If the parents were not married or registered partners at the time of birth: All relevant documents which establish parenthood, such as an acknowledgement of parenthood or adoption certificate.
    • Has your name changed? All documents related to the name change.
    • A copy of the foreign birth certificate(s) of the married or registered partners.
    • A copy of the passport or identity card for both partners.
    • A declaration of of foreign marriage for non-Dutch nationals if 1 partner does not have Dutch nationality. You do not need to fill in the declaration if:

      • you are a citizen of an EU country
      • you have a permanent residence permit
      • your foreign marriage or registered partnership was contracted more than 10 years ago or has since been terminated.
    Declaration of foreign marriage for non-Dutch nationals (PDF, 98,6 kB)
    • The foreign divorce documents. Select the ‘huwelijksakte’ option in the application form.
    • A copy of the birth certificate for the deceased.
    • Any marriage or partnership certificate which is not registered in the Personal Records Database (BRP).

Make a request

You can only make your request online.

  • Scan all the documents which are needed for your request. Scan the front and the back of your documents.
  • Look up your citizen service number (BSN).

Make a request

Fees

Free

How long does it take?

Your request can take up to 6 months. It is not possible to request an expedited procedure.

Good to know

  • You will not get a citizen service number (BSN) when you convert your document into a Dutch certificate.

  • Would you like to view your converted certificate? Apply for a copy at the municipality.
  • You can still get a copy of your foreign document after it has been registered in the Netherlands. You do this in the country which issued you the document.

Also see