Apply for declaration of deregistration from the Netherlands (before October 1994)

• You were deregistered from the Dutch population register (now the Personal Records Database) between 1940 and 1 October 1994.
• You did not re-register in a municipality in the Netherlands after 1 October 1994.

An authority asks for proof of deregistration or a copy of your personal record card from the settlement register. You request these at the Municipality of The Hague. You need this document, for example, if you want to renew your Dutch driving licence or travel document.

Which document do I need?

The authority will usually tell you which document you need. It will also indicate how old the document is allowed to be. The difference between the proof of deregistration and the copy of the personal record card:

• The proof of registration contains the following information:
  • surname
  • first names
  • date and place of birth
  • date of deregistration
  • last municipality in which you were registered
  • country of destination
  • possibly your citizenship(s) (nationality or nationalities) and marital status on the date of deregistration

• The copy of the personal record card contains all the information from the Dutch population registrar (now the Personal Records Database).

Send the following information with your online application:

• A letter with your personal details, your (postal) address or post office box number and the purpose of your request.
• A copy of your Begin link: valid form of identification, end link. .
• Are you requesting a proof of deregistration for someone else? Then you will also need a copy of this person’s Begin link: form of identification, end link. and written authorisation from this person.
• Is the person for whom you are requesting a personal record card deceased? Then you need to send proof of their death. Proof of death could be a death certificate, a death announcement or a funeral announcement.
• Do you need somebody’s personal record card for genealogy research? Then you need to first submit your request to the Begin external link: Centraal Bureau voor Genealogie (CBG)(External link), end external link..

You can request the declaration or the copy of the personal record card online. Another municipality or government authority can also apply on your behalf. This can only be done online.

Apply in writing

Are you requesting the declaration for yourself? Then you can also request the declaration or the copy of the personal record card in writing.

Send the following documents and personal details with your written application:

• a letter with your personal details and email address
• the purpose of your request
• a copy of your valid form of identification

Send your written application to:

Publiekszaken, Vestigingsregister
Postbus 12620
2500 DL Den Haag

• Keep in mind that it takes longer to process applications in writing.
• The municipality will not process applications received by email.
• Businesses and organisations can only apply online.

€ 5.40. You will also have to pay postage costs for a written application.

The municipality will send you the declaration of deregistration or a copy of your personal record card within 4 weeks. If you do not have an email address, you will receive the declaration by post.

You can make a safe copy of your identity document with your mobile telephone or tablet using the KopieID app. Read more on the Begin external link: website of the Government of the Netherlands(External link), end external link..