Request a civil status document for someone else

You can request a copy or extract of a document for someone else. This can only be done online or at the counter of City Hall Spui or the Leyweg City Office.

Conditions

Would you like to request a copy or extract of a document for someone else? This is possible only if:

  • you are the child or grandchild or the parent or grandparent (not a brother or sister)
  • you are a beneficiary
  • you are the spouse or registered partner
  • you are the legal representative
  • you need the document for a legal procedure
  • you need the document to get married or register an unmarried partnership
  • you have written consent (authorisation)

Fees

€ 13.80 (2020) excluding postage costs. After you have applied you will receive the invoice by email.

    How long does it take?

    The municipality will send you the copy or extract within 15 working days.

    Needed to apply

    • your valid form of identification

    In the following cases you also need to send:

    • if you are the child or grandchild, the parent or grandparent or the spouse or registered partner: a copy of the identification for the person for whom you are requesting the certificate
    • if you are a beneficiary: a copy of the certificate of inheritance. You will get this from the notary
    • if you are the legal representative: a document which affirms this
    • if you are authorised: written consent from the person for whom you are requesting the certificate, with a copy of this person's valid form of identification.

    For authorisation you can use the written authorisation form for the Registry Office. Include this document with your application.

    Written authorisation form for the Registry Office (PDF, 87,2 kB)

    Apply

    You can apply for the document online or at a municipal counter.

    Apply online

    You can find an overview of all documents for which you can request a copy or extract under Certificates and official documents.

    Apply in person

    You can also request a document at the counter of City Hall Spui or the Leyweg City Office. You can make an appointment online to do this.

    Make an appointment

    Also see: Certificates