Converting a foreign certificate into a Dutch certificate

Were you born or married abroad? Or did you enter into an unmarried partnership in a country other than the Netherlands? Or did somebody pass away outside the Netherlands? If so, you can have the foreign certificate converted into Dutch certificate. This is not mandatory.

You can submit your request to convert your foreign certificate to the Municipality of The Hague. Even if you live abroad. Do you live in the Netherlands? Submit your foreign certificate first to the municipality where you are registered. The certificate will then be registered in the Personal Records Database (BRP). You may subsequently have the certificate converted into a Dutch certificate at the Municipality of The Hague.

How does it work?

  • Read the conditions carefully and gather all the documents you require. Make sure everything is complete before submitting your request. 
  • You can use the online form to submit a request to convert 1 certificate or several different certificates at the same time. 
  • After you have completed the online form and submitted your request, you will receive a confirmation email with a reference number (‘LTK number’).
  • Your request will first be assessed online. Is your application incomplete? Then the municipality will not be able to process your application.
  • Is your application complete? The municipality will ask you to send the original documents. All the documents will be checked for authenticity.
  • Have you not sent all the documents? Then the municipality will not be able to process your application.
  • Has the municipality approved the conversion and registered your certificate? Then the municipality will notify you of this and you will get the original documents back. 
  • The municipality will charge you for returning your original documents to you by registered post.

Conditions

  • The person for whom the certificate applies must hold Dutch nationality (or have held it in the past), or official Dutch asylum status.
  • The foreign certificate must be drawn up and issued by a competent authority. This authority may not be a Dutch embassy or Dutch consulate.
  • Some certificates or documents may need to be legalised. You can consult the website www.netherlandsworldwide.nl to see which legalisation rules apply to your documents.
  • Documents from abroad must be drawn up in Dutch, English, French or German. Is the document in another language? Then a certified translation is required. You may use a multilingual standard form for documents from the European Union (EU). Request a multilingual standard form from the issuing authority.

Required documents

Birth certificate

  • The birth certificate.
  • Proof that the person for whom the certificate applies is or has been a Dutch national. This can be a copy of a Dutch identity card or passport, or a declaration of (former) Dutch nationality.
  • In the case of asylum status: a valid Dutch residence permit.
  • A copy of the parents’ marriage certificate or certificate of unmarried partnership. If this is a Dutch certificate, you do not need to submit it.
  • If the parents were not married or registered partners, but they acknowledged you as their child: the Acknowledgement of Parenthood certificate.
  • If you were adopted and/or you changed your name: all the relevant documents.
  • A copy of the applicant’s passport or identity card.

Do not forget to scan the front as well as the back of your documents.

Marriage certificate or unmarried partnership

  • The marriage certificate or certificate of unmarried partnership
  • Proof that the person for whom the certificate applies is or has been a Dutch national. This can be a copy of a Dutch identity card or passport, or a declaration of (former) Dutch nationality.
  • In the case of asylum status: a valid Dutch residence permit.
  • A copy of the passport or identity card for both applicants.
  • Complete the Declaration of Non-Dutch Nationality if at least 1 of the partners does not hold Dutch nationality.
Declaration of Non-Dutch Nationality (in Dutch) (PDF, 158 kB)
  • Did you get married or enter into an unmarried partnership more than 10 years ago? Or has this marriage/unmarried partnership been terminated? Then you do not have to fill in the declaration.

Do not forget to scan the front as well as the back of your documents.

Foreign divorce documents

Has your marriage certificate already been converted into a Dutch one? And were you divorced abroad? You can have your divorce mentioned on your marriage certificate. Submit a request for this. Select the option marked ‘huwelijk’ and scan your foreign divorce documents along with the rest.  

Do not forget to scan the front as well as the back of your documents.

Death certificate

  • The death certificate.
  • Proof that the person for whom the certificate applies is or has been a Dutch national. This can be a copy of a Dutch identity card or passport, or a declaration of (former) Dutch nationality.
  • In the case of asylum status: a valid Dutch residence permit.
  • Was the deceased married or did he/she have an unmarried partnership abroad? Was this marriage or partnership not registered in the Personal Records Database (BRP)? Then submit all marriage or partnership certificates.
  • The applicant’s passport or identity card.

Do not forget to scan the front as well as the back of your documents.

Submit your request

You can only submit a request online.

Submit request

Fees

There are no fees for converting your certificate(s). You pay only for the costs of sending back your original documents by registered post. You will receive a payment request for this together with the relevant documents.

How long does it take?

Anticipate a long waiting period. Due to high demand, it can currently take up to 4 months. No expedited procedures are possible.

Good to know

  • It is not mandatory to convert your certificate. It is a service to make it easy for you if you need a copy of your document(s) in the future.
  • Do you live abroad? You are advised to submit the application without using DigiD.
  • You will not get a citizen service number (BSN) by converting your certificate.
  • You will not get Dutch nationality by converting your certificate.
  • Are the documents you submitted forged, falsified or obtained through fraud? The municipality will not return them to you. The certificate will also not be registered. The municipality will report this as forgery of documents.
  • Would you like to view your information? You may do so if the person for whom the certificate applies is registered in a Dutch municipality. The municipality will then record this data in the Personal Records Database (BRP). This information will then be visible on mijn.overheid.nl and you will be able to see it there.

Also see

Change your registered sex (transgenders born abroad)